Recognition of New Organizations
The University reserves the right to review and approve all proposed student organizations seeking University recognition. This is to ensure that the proposed organization is compatible with the University's mission statement, and that it is in compliance with all federal, state and University regulations.
Minimum Standards for Recognition
- The purpose of the proposed organization must be compatible with the overall mission of the University and not be in violation of any state or federal law.
- The leadership of the group and control of the activities of the organization must rest with the student membership. Appalachian State University will not accept or recognize any other affiliation which places governance authority for the group outside the University.
- The proposed organization must have at least one full-time member of the faculty or administrative staff of the University who has indicated a willingness to serve as its advisor and to attend its meetings and activities.
- The proposed organization must afford opportunities to members on the basis of personal merit and not race, sex, creed, sexual orientation, age, religion, national origin or ancestry. (Greek social fraternities and sororities are exempt from discrimination on the basis of sex by federal law.)
- Students wishing to form a new organization must prepare a statement defining the need for such an organization.
- Students wishing to form a new group must have a proposed constitution providing information concerning the name, membership, qualification for membership, financial plans, method of electing officers, and the qualifications of officers of the proposed organization (See Constitutional Checklist).
- Students shall make up at least 50 percent plus one of the total membership of any student organization.
- There must be a minimum of 10 student members for the new club whose names must be submitted with the constitution.
- All officers must be enrolled students at Appalachian State University.
- Decision-making must be vested in the student membership.
- Affiliation with non-University groups must be disclosed.
If the proposed club or organization can meet all of the required criteria for recognition and all concerned parties feel that there is a need and/or interest on the Appalachian campus for a new organization, the Office of Campus Activities may grant the following temporary privileges to the organizing group:
- The use of University facilities for three organizational meetings for the purpose of organizing the group and developing a constitution and by-laws.
- The use of University advertising facilities to inform the student population of the group's intent to organize.
New organizations function for one year under temporary recognition. (At any time, however, Club Council reserves the right to review any organization to determine the validity of the group's recognition.) Groups are generally granted club or organizational status on campus after one year of activity as long as the organization:
- Files an updated Student Club and Organization Registration Form with the Office of Campus Activities within one month of the first day of classes in the fall semester;
- Continues to meet the standards for initial recognition;
- Acts within the policies and regulations for recognized organizations;
- Operates within the purpose stated in the constitution for the organization;
- Maintains organizational finances and good credit status with the University and the community in the manner prescribed by the Office of Campus Activities (including handling all transactions through an organizational checking account with two signatures required on all checks); and
- Attends all club/organization meetings sponsored by Club Council (one per semester).
Recognition of Greek Fraternities and Sororities
Any group or person seeking to establish a social or service fraternity or sorority should consult the officers or the constitutions of the Interfraternity Council, the Panhellenic Council, or the AppState chapter of the National Pan-Hellenic Councils, or consult the Assistant Director for Fraternity & Sorority Life.