The following items are required to be in your constitution. If the following is not stated in your constituion, you will not be recognized by Campus Activities :
- Membership Requirements: You must state that the majority of your membership (50%+1) must be AppState students, and only AppState students are allowed to be officers or hold leadership positions.
- Campus Activities Clause: Your club must state and adhere to the Campus Activities Clause.
- The Campus Activities Office maintains the discretionary authority to require modifications to any Club Constitution in circumstances where safety concerns are present or where constitutional provisions fail to meet institutional safety expectations. Each club is required to establish and uphold internal governance controls, including clearly defined officer roles, procedural safeguards, and accountability structures that support safe and responsible operations. If such internal governance controls are determined to be inadequate or ineffective, the Campus Activities Office may mandate constitutional revisions to ensure alignment with institutional safety standards. Clubs are obligated to implement any required changes in a timely manner as a condition of continued recognition
- Supremacy Clause: You must state that you will abide by all University, State, and Federal laws and policies. Here is the language clubs and organizations need to use:As a club/organization affiliated with Appalachian State University, we are required to comply with all University policies, as well as all State and Federal laws. In the event of conflict between University policy and State and Federal laws, State and Federal law will supersede.
- Non-Discrimination Clause: This clause is created by The General Counsel's Office and is strongly enforced by Campus Activities. Therefore, if the following language isn't in your club/organization's constitution you will not be recognized through Campus Activities and receive the benefits.
- ___(your club/organization)_____ "states that no student will be excluded from membership or participation on the basis of their race, color, religious status or historic religious affiliation, sex, national origin, age, political affiliation, veteran status, disability, sexual orientation, gender identity and expression, or unless exempt under Title IX."
- Process for Election and Removal of Officers AND the process of Removal of General Members: Be sure to include detailed information for how you plan to elect and remove officers. We also encourage you to include removal of members as well.
- Finances: (required if club/org has or obtains a bank account) If you are planning to apply for funding through Club Council then you have to obtain an EIN through the IRS and open an off-campus bank account. This section needs to be detailed - how will your club/organization manage funds, who is responsible, and the transferring of the organziation's bank account and EIN to the next officers. Campus Activities requires two individuals, preferably officers, to be on the club's bank account.
- Advisor: (required for Department Affiliated Organizations, UREC Club Sports, Fraternity & Sorority Life, and clubs deemed high risk by Campus Activities) What is the advisor's role and responsibilities, this should be decided between the club members and advisor. Advisors can not hold leadership positions nor vote.
Need help writing your constitution? Check out the Constitutions Template to assist you or email Club Council at clubcouncil@appstate.edu